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"Executive Secretary and Administrative Assistant"
Job Description - Part 2 - Typical Daily Activities

Part 1
Duties / Tasks
Part 2
Activities
Part 3
Skills
Part 4
Abilities
Part 5
Knowledge

Job Activities for: "Executive Secretary and Administrative Assistant"

1) Performing Administrative Activities -- Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.


2) Interacting With Computers -- Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.


3) Getting Information -- Observing, receiving, and otherwise obtaining information from all relevant sources.


4) Communicating with Supervisors, Peers, or Subordinates -- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.


5) Establishing and Maintaining Interpersonal Relationships -- Developing constructive and cooperative working relationships with others, and maintaining them over time.


6) Organizing, Planning, and Prioritizing Work -- Developing specific goals and plans to prioritize, organize, and accomplish your work.


7) Communicating with Persons Outside Organization -- Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.


8) Documenting/Recording Information -- Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.


9) Identifying Objects, Actions, and Events -- Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.


10) Updating and Using Relevant Knowledge -- Keeping up-to-date technically and applying new knowledge to your job.


11) Scheduling Work and Activities -- Scheduling events, programs, and activities, as well as the work of others.


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12) Processing Information -- Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.


13) Making Decisions and Solving Problems -- Analyzing information and evaluating results to choose the best solution and solve problems.


14) Monitor Processes, Materials, or Surroundings -- Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.


15) Performing for or Working Directly with the Public -- Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.


16) Thinking Creatively -- Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.


17) Resolving Conflicts and Negotiating with Others -- Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.


18) Evaluating Information to Determine Compliance with Standards -- Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.


19) Interpreting the Meaning of Information for Others -- Translating or explaining what information means and how it can be used.


20) Developing and Building Teams -- Encouraging and building mutual trust, respect, and cooperation among team members.


Job Description for "Executive Secretary and Administrative Assistant" continued here...

Part 1
Duties / Tasks
Part 2
Activities
Part 3
Skills
Part 4
Abilities
Part 5
Knowledge


"Executive Secretary and Administrative Assistant"   Holland / RIASEC Career Code:  C-E-S        SOC:  43-6011.00


 

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